EUROPCAR PRIVACY POLICY FOR THE ZAMBIAN FRANCHISE
OF EUROPCAR
Purpose of this Privacy Policy
We at Europcar recognize the importance of protecting your
personally identifiable information (such as your name, telephone
number, e-mail address and other contact information, collectively,
PII) that you provide to Europcar. This Privacy Policy sets
forth our policies regarding the collection, use and disclosure
of your PII both through our online and offline operations.
This Privacy Policy also explains how you can correct or change
the PII we hold about you, or opt out of receiving certain
marketing materials.
The purpose of this Privacy Policy is to tell you how Europcar
strives to better serve you by keeping you informed of promotions,
products and services, while, at the same time, safeguarding
your PII. Our intention is to bring you offers and discounts
that we believe are relevant to your interests offered by
and through Cendant business units, affiliates, and other
non-affiliated companies with whom we have business relationships.
This Privacy Policy is incorporated into, and part of, the
Terms of Use, which govern Europcar’s web site at http://international.europcar.com
What Personally Identifiable Information Europcar
Collects and How it is Collected
When you make a reservation, rent a vehicle and/or join one
of Europcar programs, we need to collect certain information
about you in order to provide and improve our services. The
service that you chose will determine what information we
collect from you. This information may include, but is not
limited to:
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Name;
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E-mail address;
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Home and/or business address;
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Telephone numbers at which we can contact you;
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Your date of birth;
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Method of payments (credit card and expiration date);
and
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Drivers license and province/country of issuance.
When you rent a vehicle, we will also record information
that details your rental (e.g. where you rented the vehicle,
where and when you returned the vehicle, payment arrangements,
cover preferences, gas consumption, mileage and other information
related to the vehicle).
We may also need certain information from you when you request
any of the following services or equipment:
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Special Needs/Optional Equipment;
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Special Offers/Discounts;
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Partner Member Numbers;
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Use of a Europcar Discount Number and other car preferences.
For example, if you wish to use a discount that Europcar
provides to members of an association/affiliate to which
you belong, we may collect information about your membership
to verify and provide you with the correct discount for
our services.
How we collect this information will depend on how you use
our services. We may collect this information directly from
you by telephone, fax, e-mail, at the counter, upon completion
of an application or enrollment form, or through your use
of our Site or the Internet.
To the extent you use our Site, we may also collect information
about your use of our Site, transactional and account information,
e-mail and other information related to communications to
our Site. We may also collect information about you indirectly
through a travel agent, an account program in which you or
your employer participates, or through one of our partner
programs when you deal with us through those means. Additionally,
our affiliates and third parties may provide us with information
about you.
You may choose not to provide some of your PII to us, but
this may prevent us from providing our services to you, or
limit our ability to provide you with the level of service
that you would otherwise expect from us.
How Personally Identifiable Information is Used and
Disclosed by Europcar
Usage
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We strive to provide you with a stress-free rental experience
and are dedicated to building a rewarding and lasting
relationship with every customer. In order to provide
you with the optimum level of service, we may use your
PII for the following purposes:
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To provide the services and offerings that you request,
and to communicate with you regarding such services and
offerings;
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To do all things necessary to administer those services;
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To research, develop, manage, protect and improve our
Site and services;
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To maintain and develop our service-oriented software
and other business systems; and
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To analyze data, or to have a third party do so on our
behalf.
We also use your PII information, or some discrete part,
such as your e-mail address for other purposes. For example,
such information may be used to process and track your transactions,
or send you information about us and our affiliates and business
partners products and services, and other information and
materials that may be of interest to you. If you use our Site,
information may also be used to evaluate what portions of
our Site are visited more often than others, determine where
visitors came from, where they go, and how long they stay
on a particular page, or on our Site in general.
We may match information collected from you through different
means or at different times. For example, we may use information
collected online and offline along with information obtained
from other sources, including third parties.
Disclosing
We may disclose your PII to affiliated and non-affiliated
organizations including, for example:
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Your company or organization if you use our services
under a corporate or other commercial account;
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One of our program partners (e.g. if you are a member
of a frequent traveler program and you have asked us to
send details of your rental agreement with us to obtain
your benefits from that program);
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Entities that provide services on our behalf;
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Your credit card issuer;
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Credit reporting and fraud checking agencies;
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Debt collection agencies, if you fail to pay monies owed
to us;
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Government or private organizations responsible for the
processing or handling of traffic or parking related violations;
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Driver licensing authorities, directly or through intermediary
organizations, when needed to verify compliance with Europcar
safe driver criteria for qualified drivers and/or to verify
license information; and
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Government, regulatory and law enforcement agencies where
the disclosure is required or authorized by law, and otherwise
as we believe is necessary or appropriate to satisfy any
law, regulation or other governmental request, to operate
our Site properly. Or, to protect or defend our rights
or the rights or well-being of our employees, users or
others, or if you are involved (or are suspected by governmental
authorities or our security functions to be involved)
in any illegal activity, even without a subpoena, warrant
or court order.
We may also disclose your information to our affiliates and
non-affiliated business partners for their use, both on our
behalf and for their own business purposes. For example, our
affiliates and business partners may use such information
to send you information about their products and services,
and other information and materials that may be of interest
to you. You may opt-out of us disclosing your PII for these
purposes through one of the methods described in this policy.
We may also share your information with other non-affiliated
third parties, such as entities that provide services for,
or through, our Site or for our business (e.g., advertisers,
ad servers, content providers, services providers, credit
card processors, fulfillment services providers, e-mail list
hosting companies and distribution companies) that use such
information on our behalf consistent with this Privacy Policy.
We may also transfer or assign your information to third
parties as a result of, or in connection with, a sale, merger,
consolidation, and change in control, transfer of assets,
reorganization or liquidation.
Licensees
Some Europcar locations are owned and operated by an independent
licensee. Each licensee collects PII and uses the PII for
its own purposes. Europcar does not control the use of this
information or access to the information by the licensee and
its associates. The licensee is the merchant who collects
and processes credit card information and receives payment
for the car rental services. The licensee is subject to the
merchant rules of the credit card processors it selects which
establish its card security rules and procedures.
This policy does not apply to a licensees web site. Licensees
may also use email campaigns and other methods of telephonic,
electronic, and direct mail solicitation without our consent
or knowledge, and are solely responsible for their content
and methods of identifying and contacting addressees.
Web Site and Internet Privacy
If you use our Site or otherwise interact with us via the
Internet, the following privacy-related policies also apply:
Web Site Tracking and the Use of Cookies and Other
Technologies
If you use our Site, certain PII may be collected in the
course of your use of our Site. As with many websites, we
may use cookies and/or other technology (e.g., web bugs, e-mail
bugs, clear GIFs, web beacons, tracker GIFs and clickstream
data logs) in our Site and other websites, or in our electronic
communications with you. We do so to enhance the functionality
of our Site and services and to make your transactions and
other activities more convenient and efficient. These technologies
may vary, but in many cases may involve a small file stored
locally on the computer used to access our Site (commonly
referred to as a cookie), and may be used to store and collect
information relating to your viewing and use of our Site and
our correspondence with you. We use cookies to track web site
trends and patterns. This helps us to understand our users
needs better and to improve areas of our Site. We store information
we collect through cookies to create a profile of our users.
A profile is stored information we keep on individual users
that details their travel preferences, rental history and
behavioral activity, and to minimize the need for you to re-enter
information on our Site. Consequently, collected information
is tied to a users PII to provide offers and improve our services
and content within our Site.
Most cookies expire after a defined period of time, or you
can delete your cookie file at any time. Most web browser
software is initially set up to accept cookies. You can reset
your web browser software to refuse cookies or to indicate
when a cookie is being sent. However, some parts of our Site
will not function properly or may be considerably slower if
you refuse cookies. For example, without cookies, you will
not be able to set personalized preferences, and/or may have
difficulty completing transactions.
We may collect your computers IP (Internet Protocol) address
and domain name address, the identity of your Internet service
or access provider, the type of web browsing software you
use, your computers operating system, the URL of the web page
from which you came to visit our Site and the language you
selected for your web browsing software (collectively referred
to herein as clickstream data). We use these technologies
to identify our users, to help diagnose problems with our
server, and to administer and promote our and our affiliates
and business partners web sites and services.
Third parties (including, but not limited to, software vendors,
advertisers, ad servers, content providers and services providers)
may also use similar technologies by, or through, our Site
or third party web sites. In connection therewith, such entities
may collect information about you and your usage activity
on this and other web sites. We have no responsibility with
respect to what information such third parties track or collect,
or for any tracking, data collection or other activities of
such third parties. Please check their terms of use and privacy
policies for such information.
We use third party ad serving technology, to serve ads when
you visit our Site. The third party may have access to, and
use, non-personalized information about your online usage
activity. This technology uses information about your visits
to our Site and to our affiliates and business partners web
sites to serve ads to you. In the course of delivering our
advertisements to you, a unique third party cookie may be
placed on your computer used to access our Site. You may occasionally
get cookies from our affiliates and business partners if you
use the links on our Site to reach their respective web sites.
The use of advertising cookies sent by such third party web
servers is standard in the Internet industry. Europcar does
not control these cookies.
We also share web site usage information about visitors to
our Site with a reputable third party, currently DoubleClickInc,
for the purpose of targeting our Internet banner advertisements
on our Site and other web sites. To do this, we use web beacons
and cookies provided by our third-party ad server on our Site.
In connection therewith, such third party may have access
to, and use, non-personalized information about your online
usage activity. The use of advertising cookies and web beacons
sent by such third-party Web servers is standard for commercial
activity in the Internet industry.
Links to Other Web Sites
Our Site may contain links or references to other web sites
outside of our control, and the privacy policies of these
sites may differ from our own. Please be aware that we have
no control over such web sites and our privacy policy does
not apply to such websites. We advise you to check the privacy
policies of such sites before disclosing any PII via such
sites.
How We Protect the Security of Personally Identifiable
Information
The security of your PII is an important concern to us.
We exercise reasonable care in implementing generally accepted
standards of technology security in order to protect information
collected via our Site. We aim to prevent loss, misuse and
unauthorized access, disclosure, alteration or destruction,
such as firewalls and Secure Socket Layer (SSL) encryption
for some of your more sensitive PII.
Unfortunately, perfect security does not exist on the Internet,
and no data transmission over the Internet can be guaranteed
to be 100% secure. As a result, while we strive to protect
your information, we cannot guarantee that any information
stored on our servers, or transmitted to, or from, a user
will be free from unauthorized access. For example, unencrypted
e-mail is not a secure means of communicating with us, since
e-mail may be intercepted by a third party in the course of
its delivery. By using our Site and corresponding with us,
you acknowledge that you understand and agree to assume these
risks.
You are responsible for maintaining the strict confidentiality
of your account password, membership numbers and pin numbers,
and you shall be responsible for any access to, or use of,
our Site by you or any person or entity using a password provided
to you, whether or not such access or use has been authorized
by or on behalf of you, and whether or not such person or
entity is your employee, relative or agent. You agree to (a)
immediately notify us of any unauthorized use of your password,
account or membership number, or any other breach of security,
and (b) ensure that you exit from your account at the end
of each session. It is your sole responsibility to control
the dissemination and use of your password, control access
to, and use of, your account and membership number, and notify
us when you desire to cancel your account on our Site. We
will not be responsible or liable for any loss or damage arising
from your failure to comply with this provision.
We will never request that you send us any sensitive PII,
such as your credit card number, password, membership number
or pin number in an e-mail or into a web site that is not
located at the Europcar.co.za domain name. If you receive
an e-mail or other correspondence requesting that you provide
any such information via e-mail, or to a web site that is
not on such domain name, please do not provide such information,
and report such request to our privacy officer at privacy@europcarzambia.com
In the unlikely event that we believe that the security of
your PII in our possession or control may have been compromised,
we may seek to notify you of that development. If a notification
is appropriate, we would endeavor to do so as promptly as
possible under the circumstances, and to the extent we have
your e-mail address, we may notify you by e-mail.
How to Correct or Update Personally Identifiable
Information that Europcar Maintains or Opt Out of Receiving
Marketing Materials from Europcar
You can opt-out of our use and disclosure of your PII for
marketing purposes and customer satisfaction surveys, and/or
withdraw your prior consent for some by the methods provided
below. If you do so, your consent will be withdrawn, however,
it is possible that you may receive correspondence scheduled
prior to our receipt and processing of your opt-out request.
To Opt Out of E-mail Campaigns: You may reply to a promotional
or marketing e-mail that you have received from us with the
word Unsubscribe in the subject line, or you can e-mail us
directly at privacy@europcarzambia.com (If you use more than
one e-mail address, then send your opt-out e-mail from each
of your e-mail addresses.)
We may also provide additional methods for you to opt-out
of having your PII used or disclosed for promotional and marketing
purposes, such as by clicking on a checkbox located on the
page of our site on which your PII is collected, or otherwise
made available when you make reservations.
Your option not to receive promotional and marketing material:
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Shall not preclude us from corresponding with you, by
e-mail or otherwise, regarding your relationship with
us (e.g. your account status and activity, our responses
to questions or inquiries you pose to us, or confirmations
for existing reservations);
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Shall not preclude us, including our employees, contractors,
agents and other representatives, from accessing and viewing
your PII for our internal business purposes; and
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Shall not preclude us from disclosing your PII as described
in this Privacy Policy for purposes other than sending
you promotional and marketing materials.
If you wish to contact us to:
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Inquire about our privacy practices;
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Provide feedback and comments regarding our privacy practices;
or
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Access or correct your PII we have, contact us as detailed
above.
Applicable Law and Jurisdiction
This Privacy Policy shall be governed by the laws of Zambia
, without regard to conflict of law principals. By providing
any PII to us, you fully understand and unambiguously consent
to the transfer of such PII to, and the collection and processing
of such PII in, Zambia and other countries or territories.
You agree that any cause of action that may arise under this
Privacy Policy shall be commenced and be heard in the appropriate
court in Zambia . You agree to submit to the personal and
exclusive jurisdiction of the courts located within Zambia
.
Changes to this Privacy Policy
We reserve the right, at our discretion, to change, modify,
add, or remove portions from this Privacy Policy at any time
so visitors are encouraged to review this Privacy Policy at
the inception of each session.
Your Acceptance of this Privacy Policy
By using our Site, or otherwise providing your PII to us,
you signify your acceptance of our Privacy Policy. If you
do not agree to this policy, please do not use our Site or
provide any PII to us.
Privacy Policy Effective Date: September 15th , 2006
If we change the way your personal information will be used,
we will notify you. We encourage you to periodically review
this Privacy Policy in order to keep apprised of our current
privacy practices. |